|
|
        
|
Met Section By-Laws BY-LAWS Metropolitan Section of New York and New Jersey Institute of Transportation Engineers (Amended September 15, 1988) ARTICLE I - Membership Section 1.1 - Any Institute member who resides within the area designated for the Section, and who is in good standing with the District, shall be a member of the Section. Throughout these By-Laws, the term "resides" refers to the individual's preferred Institute mailing address, either home or place of business. Section 1.2 - Any Institute member who does not reside within the Section area may join the Section by obtaining approval of the Section Executive Board and upon payment of the Section fees and dues. Section 1.3 - Section members who reside within the Section area shall be entitled to all the privileges of the Section except ',-hat Student members of the Institute and Institute Affiliate members may not vote or hold elective office in the Section. Section members who do not reside within the Section area shall be entitled to all the privileges of the Section except that they may not hold elective office in the Section. Section Affiliates shall be entitled to all the privileges of the Section except that they may not vote or hold elective office in the Section. Section 1.4 - Persons who fall into one or more of the following classifications may be affiliated with the Section as Section Affiliates:
Section 1.5 - All applications for Section Affiliate except by students shall include as reference the names of not less than three persons to whom the candidate is personally known, at least two of whom shall be Institute members and the remainder shall be others of recognized engineering reputation. Any application for Section Affiliate by a student shall be certified by a faculty member at the engineering school attended by the applicant. Section 1.6 - The Section Membership 'Committee shall process the applications for any type of Section Affiliate, including securing confidential reports from the applicant's references as required. The Section Membership Committee shall forward the application, the applicant's experience record and the confidential reports of the references together with its own recommendation to the Section P'xecutive Board for final action. Section 1.7 - At least thirty days [)-ior to final action by the Section Executive Board, the members of the Section shall be notified of the name, address, and occupation of each applicant for Section Affiliate either by mail or by publication in the Section Newsletter. The thirty days notification requirement may be waived in the case of a Section Affiliate who reapplies for membership having resigned from the Section in good standing-Section 1.8 - Election of Section Affiliates shall be by vote of the Section Executive Board. An affirmative vote by a majority shall be required for election. Section 1.9 - Section Affiliates shall at all times be designated as Section Affiliates and not as Section members. The Section Executive Board shall submit the names and addresses of all Section Affiliates to the Institute prior to February 1 of each year. Section 1.10 - The Section Executive Board may, in special circumstances, designate a present or former Section member as a Distinguished Member. Recommendations for Distinguished Member may be made by any member of the Section. Individuals must have the following qualifications to be considered for Distinguished Member of the Section: , (a) Retirement from full time practice of transportation or traffic engineering, and (b) Have provided distinguished service and significant contributions to the Section over a period of years. ARTICLE H - Resignation and Expulsion Section 2.1 '- An), Section Affiliate may resign from the Section by written communication to the Section Executive Board. If Section dues have been paid, the Board shall accept the resignation in good standing. Section 2.2 - Any Section member or any Section Affiliate whose Section dues are more than one year in arrears shall be dropped from Section membership by the Section Executive Board, and the unpaid dues, but no more than the total of two years dues shall become an obligation to be paid before the delinquent can be restored to good standing in the Section. S.3ction 2.3 - Any Section member whose Institute membership has been forfeited shall also forfeit membership in ttie Section, and will be reinstated to membership in the Section onlv if reinstated to membership in the Institute. Any Section member who is pla@ed on inactive status by the Institute Board of Direction shall also be placed on inactive status by the Section Executive Board. Section 2.4 - Any Section Affiliate who, by reason of any change in occupation or profession, except by retirement, shall cease to be in contact regularly and frequently with transportation or traffic engineers or the transportation and traffic engineering profession shall for-leit affiliation with the Section without prejudice. Section 2.5 - The Section t,'--nbership Committee shall annually review the qualifications of Section Afi',,.'12tes. Upon meeting minimum qualifications for voting membership in the Institute, the Section Affiliate shall be encouraged to apply for such membership. An), such Affiliate who fails to apply for Institute membership shall be reported to the Section Executive Board who shall investigate and determine if the affiliation should be terminated.Section 2.6 - The Section Executive Board shall consider the expulsion of any Section Affiliate (a) upon information coming to its notice, or (b) upon the written request of five or more members, or (c) upon recommendation of the Section Membership Committee that, for the cause set forth, a person identified as a Section Affiliate be expelled. The Section -@-'xecutive Board shall thereupon follow the procedure set forth in the Institute Constitution except that the number of votes required for expulsion shall constitute a majority of the Board. In the event such a charge is brought against an Institute Af f iliate, the Section Executive Board shall immediately refer the matter to the Institute Board of Direction. ARTICLE III - Dues, Fees and Assessments Section 3.1 - Annual Dues shall be as follows: Dues Institute Members & Affiliates Honorary Members None Section members who do not reside within the Section area All Others Section Affiliates Students None All Others $10 *90 percent of District I dues. **As designated by the District Board in accordance with the District I By-Laws and collected by ITE Headquarters. Section 3.2 - Annual dues shall be payable January 1 each year. Dues of Section Affiliates shall be payable on election, pro-rated to the number of full quarters remaining in the year. Section 3.3 - Any member whose Section dues are more than six months in arrears shall lose the right to vote. If dues become one year in arrears, action as provided in Article II shall be taken by the Section Executive Board. The Board may, for a cause deemed sufficient, extend- the time for payment and for the application of these penalties. Section 3.4 - Special assessments may be made by the affirmative vote of twothirds of those voting on a mail ballot.
ARTICLE IV - Nomination and Election of Officers and Directors Section 4.1 - The Eleci.-ive Officers of the Section shall be President, Vice President, Secretary, and Treasurer. The Section Executive Board shall consist of the Elective Officers, two Directors, and the living Past-President whose term as President has most recently expired. All members of the Board shall reside in the Section area. Officers shall be elected annually for a term of one year. One Director shall be elected annually for a term of two years. The new Director and Officers shall take office January 1. Section 4.2 - No member shall occupy the same elective office for more than two consecutive terms. Section 4.3 - In the event of a vacancy occurring in the office of President. the unexpired term shall be filled by the Vice President. In the event of ;; vacancy occurring in any other elective office, the Section Executive Board shall elect a member to fill the unexpired term. Section 4.4 - Except for the office of Treasurer the Nominating Committee shall nominate one or more qualified candidates for each office. The Nominating Committee shall nominate at least two qualified candidates for the office of Treasurer. Written consent to hold office must be received from each pe:--,On nominated. The Nominating Committee shall transmit its list of nominees to the Secretary not later than August 15. Section 4.5 - Not later than September 20 of each year the Secretary shall send to the members of the Section a list of candidates nominated by the Nominating Committee. Additional nominations for any office may be made by petition, signed by not less than twenty-five voting members and representing at least three employment organizations. Each such petition shall be accompanied by the written consent of the nominee to run for the office for which nominated and must be received by the Secretary not later than September 30. A member may not be a candidate for more than one office. Section4.6 - Not later than October 'L5, the Secretary shall mail to all Section members a ballot containing the names of all nominees. The balloting instructions shall advise ',-hat ballots must be returned by not later than November 10. A proper return envelope addressed to the Secretary, with spa.-es for signature validation and printed name, shall be included with the ballot. After November 10 and prior to the Annual Meeting, the ballots cast by eligible voters shall be canvassed by three tellers appointed by the President, and the candidate receiving the highest number of votes for each office shall be declared elected. In the case of a tie, the Section Executive Board shall select one of the candidates. ARTICLE V Meetings Section 5.1 Regula- meetings of the Section shall be held, as determined by the Section Executive Board, but not, less than four meetings a vear shall be held. The Board may call special meetings but no action affecting the Section shall be taken at any special meeting, unless at least fourteen days' written notice concerning the matter has been sent to all members.Section 5.2 - The Annual Meeting of the Section shall be held between November 12 and December 20. A report of the financial condition of the Section shall be Made b@ the Treasurer at the Annual Meeting.ARTICLE VI - Government Section 6.1 - The President shall preside at meetings of the Section and of the Section F-'xe--u'Live Board, provided, however, that when the President is unable to do so, the Vice President shall preside at meetings and discharge IL-he duties of the President. A majority of the Board shall constitute a quorum. Section 6.2 - The President shall be an ex-officio member of all committees, except the Nominating Committee. Section 6.3 - The President shall appoint annually a Nominating Committee composed of three Section members, not later than laarch 1. Section 6.4 - The President shall appoint Standing Committees and such special committees as may be desirable. with the Apprroval of the Section Executive Board. composed of three Section members, not later than March 1. Standing Committees shall include, but not be limited to: Membership, Arrangements, Newsletter, School Coordination, Professional Development, Technical, and Industry. Section 6.5 - The Treasurer shall not expend more than $100 without concurrence of the President. Exceptions to this requirement are standard expenses associated with scheduled ITE meeting functions and Newsletter publications and mailings. The President shall not authorize an expenditure of more than $250 without concurrence of the Section Executive Board. The Board shall not authorize the expenditure of more than $500 without concurrence of the membership assembled at a regularly scheduled business meeting. Expenditures greater than $1000 shall require approval by a mail ballot of all Section voting members. Section 6.6 - An annual line item budget shall be adopted not later than March 1 of each year and printed in the next issue of the Newsletter after its adoption. Section 6.7 - In matters where the Section is to issue a public policy statement or take a public position on a transportation or traffic matter, the policy statement or public position shall be reviewed by the Section Executive Board and submitted for membership approval at the next reaular Section meeting. Where timeliness is critical, however, the Board may issue the policy statement or take the public position directly, advising the membership as soon thereafter as practicable. ARTICLE VH - Voting and Voting Eligibility Section 7.1 - Voting for Officers and Directors, for amendments to these By-Laws, for petitions to amend the Charter, for special assessments, and for other matters which affect the relationship of the Section to the District or the Institute shall be by secret ballot. Section 7.2 - When such a secret ballot is required, ballots shall be sent to all Section members, accompanied by a blank envelope and an envelope addressed to the Secretary. Voters shall indicate their selections on the ballot, seal it in the blank envelope, and insert that envelope in the one addressed to the Secretary. The voter shall sign and print name on the addressed envelope. Before the ballots are canvassed, the names on the outside of the envelope shall be checked against the latest available list of eligible voters and the blank envelopes containing the ballots cast by elicible voters separated frcm all others and used by the Tellers Committee in the canvass. ARTICLE VIII - Amendments Section 8.1 - Proposals to amend these By-Laws or to petition amendments to the Charter may be made by resolution of the Section Executive Board or by written petition signed by at least fifteen (15) voting members. Section 8.2 - Proposed amendments to these By-Laws shall be submitted -to the membership and shall be on the order of business of the next regular meeting occurring not less than thirty days subsequently. Such amendments may be amended by majority vote of those voting members attending the meeting in any manner pertinent to the origina.1 amendment. The amendments, as originally proposed or as amended at this meeting, shall be submitted as prescribed in Article VII, Section 7.2 of these By-l-aws within fifteen days of the meeting and canvassed within thirty days followiri such submission by three tellers appointed by the President. Section 8.3 - An affirmative vote of two-thirds of all ballots cast shall be necessary for the adoption of any amendments to the By-Laws. Section 8.4 - Amendments to the By-Laws so adopted shall take effect upon being filed with the District Board. Back to Top |
|
Last updated: October 01, 2008. |